Creating and Managing Lists

lesson overview

This lesson shows you how to create, save, and manage lists inside Rare Monitor for better campaign planning. You’ll also learn how to;

• Create and name new prospect lists.

• Refine lists using filters such as treatment type, brand, and location.

• Export your lists for use in your CRM.

• Visualise your lists on a map for route and territory planning.

Step-By-Step Instructions

  • 1

    Run Your Search

    1. Select Sales Execution from the left-hand menu.

    2. Apply filters to define your audience. For example, Include: Clear Aligners or Exclude: AlignTech.

    3. The system will show a long list of matching businesses.

    4. Apply further filters such as Company Size = Small or Location = Birmingham to narrow the list further.

    Image of the Rare: Monitor dashboard
  • 2

    Save the List

    1. Click Options in the top-right corner.

    2. Select Save Search to List.

    3. Enter a clear name for your list — for example, Clear Aligners in Birmingham – Non-AlignTech.

    4. Click Save.

    5. Your list will now appear in the Team Lists section on the left-hand navigation.

    Image of the Rare Monitor Dashboard
  • 3

    Manage Your Lists

    1. Open Team Lists from the left-hand menu.

    2. If you have multiple team lists visible, click Your Name at the top to show only your lists.

    3. Select your list to view the clinics it contains.

    4. From this view, you can:

      • Export the list to your CRM or reporting tools.

      • Assign a colour to the list for easy identification later.

    5. Click Export List to download your data.

    Rare: Monitor filters
  • 4

    Visualise Your List on the Map

    1. From the navigation bar, go to Filters.

    2. Click Show My Lists in the top left.

    3. Switch to Map View to see your list plotted geographically.

    4. Zoom in or out to see where your clinics are located and plan travel efficiently.

    Step illustration
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Pro Tips

• Use lists to group clinics by campaign or activity, such as training leads or new opportunities.

• Add colours to lists to quickly distinguish between campaigns or territories.

• Regularly review and update your lists to keep your outreach organised and current.

Watch More Videos In This Series

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Getting Started On Rare: Monitor4 min video

In this video, Ben walks you through logging in, navigating the main dashboard, and running your very first search. If you’re brand new to Rare Monitor, this is the perfect place to begin.




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Identify Geographical Opportunities and Build Territories14 min read

Learn how to compare regions, evaluate treatment demand, identify hotspots, and build territories based on real-world data.

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Targeting the Right Clinics Fast7 min video

We demonstrate how combining filters helps you refine thousands of locations into a powerful prospect list.



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Map-Based Prospecting & Territory Planning4 min video

In this video, we show you how to search geographically inside Rare Monitor, using postcode searches, map views, and custom territories to find the right clinics in the right areas.


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CRM Tools in Rare Monitor: Log Calls, Track Sales & Record Activity4 min video

In this video, we help you log calls, record sales interactions, track product pitches, and monitor customer engagement. 




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Training Courses in Rare Monitor: Build, Schedule & Track Your Sessions4 min video

In this video, we show you how to create training courses in Rare: Monitor from building modules and adding products, to scheduling sessions and registering attendees.